October 16, 2013

Officer’s Meeting

Location: Mellow Mushroom
Officers Present: Adam Emfield, Jennifer Leavens, Julissa Nunez, Tim White, Shan Lakhmani, Lexi Dewar, and Travis Wiltshire
Time: 5:30pm-6:30pm

Agenda

  • Administrative
  • Events
  • Budget & Money
  • Website
  • Other

Administrative

Elections – Any new interest so far?

  • Victoria interested, if any spot needs filling
  • Mike, as webmaster
  • Nick, if any spot needs filling
  • Great need for a responsible president and treasurer

HFES Funding Manual

  • Lexi has started on this – look for more from us soon!
    • Checklist of requirements if you want funding
      • National & Chapter member
      • Contribution to a work being presented
      • Pay out of pocket what will not be covered
    • *Department will match up to a certain amount of people (20)

HFES Social Manual

  • Tim & Ashley
  • Gold status award
    • Display in lounge? Or elsewhere?
    • Get frame

Events

Guest Speaker – FAO Meeting Outcome

  • $1000
  • Waiting for bio of speaker
  • Keep guest speakers in mind for the Spring

Disney Trip – Pick a date – (M 11th, F 15th, Sa 16th, F 22nd, Sa 23rd)

  • Saturday, November 16 picked
  • Still going to Studios
  • Of $500, we can use $300 towards Disney
    • Set amount, $35 for each person
    • Confirm by Oct. 28th
    • Money by Nov. 4th to Jen
      • Checks made out to HFES UCF Student Chapter or Cash

HFES Conference

  • Donation check to deposit
  • Gift ideas
    • Flowers?
    • Things remembered? Mugs
  • IRS Info – #EndThisNow please?
  • Survey – Need to put together (Julissa)
    • What did you like?
    • What would you like to change?
    • If you didn’t come, why not?
    • Any other suggestions?

NEM Expo

  • Current Status
    • Tom
      • What systems?
      • Where are they?
    • Consoles
      • Need to pick up equipment
    • Posters
      • Coin Slots (Travis)
        • One or two next to each console depending on resources
      • Flyer (Shan)
    • TVs
      • Do we have enough?
      • Sims lab?
      • Know by Friday
    • Details
      • October 23rd-25th
      • 10am-2pm
      • Setup at 9:30am
      • Facebook post (Lexi)

Halloween Party

  • Signups – Bug your friends! Only 6 sign-ups… all officers
    • Emphasize in Facebook and follow-up email
  • Decorations (Ashley)
  • Invitations to MASK
    • Via Facebook
  • Prizes
    • Ordered by Shan
  • Mentorship stuff
    • Too few mentor sign-ups

Budget and Money

Overhead money – tax exempt status (Jen, Adam)

FAO Supplies – Need someone to look into banner or sign for future socials

  • Lexi to search Staples site
  • Other ideas?

Book Drive

  • Info
  • Email from Dr. Robert Smillie
    • Volunteer – Travis?

Budget Amendments – Need to shuffle everything (to Disney? Food for Cades? Etc.?)

  • If $300 used for Disney, what to do with other $200?
    • Event at Firkin & Keglar? Bowling?
  • Need to be spent before Dec. 1st

Website

All previous stuff (see last week’s agenda)

Update NEM Month stuff for this year (Shan)

Newer Photos for recent events

Other

Helping the undergrads Division 21

Tim to get next meeting time, so we can attend

Need for more service events for HFES Gold Status