August 28, 2013

Officer’s Meeting

Location: PSY 302 HF Lounge
Officers Present: Adam Emfield, Ashley Hughes, Julissa Nunez, Jennifer Leavens, Travis Wiltshire, & Shan Lakhmani

Time: 5:00pm-6:00pm

Agenda

  • Administrative
  • Events
  • Budget & Money
  • Other

Administrative

  • Weekly meetings for semester
    • Send more general doodle (Julissa)
    • Wait on Adam for meeting times
  • Updates from everyone
  • Gold status- Awarded!

Events

  • Guest speakers
    • Fall Speaker- Need to have a person decided by Sept. 7th
      • Speaker wanted for mid Nov. date
      • Ideas (Applied Speakers wanted)
        • Mike Rosen (Johns Hopkins)
        • Dr. Frank Ritter (Penn State)
  • Game and Movie Night
    • For new students- games and refreshments
    • Tentatively decided to be on Sept. 12th
    • Combine with first general HFES student chapter meeting
    • Human Factors issues in movies (Jen and Julissa to speak with Gaby)
  • Disney Trip
    • Non-subsidized unless we raise money ($65)
    • Initial plan was early Sept. Let’s choose a date, probably after HFES (after Oct. 4th)
  • Happy Hour
    • Schedule one for this semester (Tim)
    • Possible location change?
  • Mentorship Program
    • Email by August 30th to be due Sept. 4th
    • Follow up with availability of mentors/mentees
  • Outreach
    • Talk to Gaby for update (Jen and Julissa)
    • Mobile app?
    • Reach out to engineering/computer science students
    • Contacting LEAD Scholars- teaching opportunities at elementary schools
  • Try again for HFES practice sessions?
    • Dr. Neider and Dr. Bohil are talking about joint lab practice meeting
  • HFES Social
    • Ashley to touch base with Tim, no further update until next week
  • HFES Senate
    • 19 people funded
    • Final amount 50%
    • Questions/concerns addressed at Q & A meeting at 6pm
  • HFES Paperwork
    • I have filled out basic form, will send around to everyone soon (Adam)
    • A few stragglers on roommates (3 left)
    • Need to double-check that all 10 rooms are reserved
    • Finalized grant info

Budget and Money

  • Supply money
    • Received poster tubes & label maker
  • Fundraising- Any progress to report?
    • No updates
  • Donations- Status

Budget and Money

  • Ergonomics Month- Video Games
    • Advertise to/contact Console Knights and more students in general
    • Emphasize learning?
  • Communications
    • Create a new/better way to contact all of the HFES student chapter members
    • Add 1st years
  • RSO orientation
    • Safety form
      • Fill out form 15 days ahead of time
    • Certain things/words to avoid in our advertisements/events
      • Bake sales, poker tournaments, raffles
      • No sidewalk chalk
      • Do not charge entry for anything, keep them open to everyone