Contact: Wayneeta King
Phone: (407) 823-0011
Updated: October 1, 2019
Joint Appointment: A paid appointment of a faculty or staff member to a second university unit (host unit) when the person will be regularly participating in the teaching, research, or graduate supervision responsibilities of more than one university unit. The salary of a joint appointment is shared by the host and home unit. The proportion of the salary to be shared depends upon the individual circumstance and is determined and approved by the home and proposed host unit.
Secondary Joint Appointment:
An unpaid appointment of a faculty or staff member to a second university unit (host unit) when that person will be regularly participating in the teaching, research, or graduate supervision responsibilities of more than one university unit. Payment of the appointee’s salary is not shared.
Appointees who will teach
All joint and secondary joint appointees who will be the instructors of record for lectures, laboratories, independent studies, internships, clinicals, or any other credit-bearing experience must comply with the university’s faculty teaching qualifications guidelines. If appointees serve as instructors of record in the host unit, that unit must submit an electronic teaching certification form via the Faculty Qualifications Management System (FQMS) in PeopleSoft if one is not already on file for the faculty member’s teaching assignment in the host unit. All teaching assignments are subject to UCF faculty teaching qualifications guidelines (http://afia.ucf.edu/fq/fqteaching/).
Joint and secondary joint appointees hold tenure only in their primary home department/unit unless otherwise addressed by the home and host units.
1) Annual evaluations will be the sole responsibility of the home unit for secondary joint appointments. Input from the secondary unit is strongly encouraged. Joint appointments, where salary cost is shared, need to be evaluated annually by both the home and host units.
2) Joint and secondary joint appointments are made for the duration of the appointees’ appointment in their home unit, unless otherwise noted on the appointment form. All appointments shall be subject to review on a schedule determined by the host unit or college/area, at which time continuation of the appointment shall be considered. Typically, such appointments will be reviewed in conjunction with but no later than the applicable academic program or institute and center review. A joint or secondary joint appointment can be rescinded by request of the home unit or the host unit with the consent of the provost or designee.
3) Duties, responsibilities, and privileges shall be agreed to by the home unit, the host unit, and the appointee and outlined in the letter of appointment.
4) Joint and secondary joint appointments should be based upon the substantial contributions such an appointment would recognize and support. Sufficient detail must be provided in the appointment application file to substantiate the importance of the appointment in facilitating collaborations between the home and host units.
1) Complete Joint or Secondary Joint Appointment Approval Form with signatures reflecting appointment endorsements from the home unit chair or director, home college deans or are vice president, and other stakeholder as appropriate. The host unit is responsible in acquiring all required signatures.
2) Submit appointment application file to COS Admin. The file should include the following:
- Completed Joint or Secondary Joint Appointment Approval Form
- If the appointee will be an instructor of record, an electronic teaching certification needs to be on file. This is completed via an FQMS.
- Letter of appointment from the host unit.
- Copy of employment agreement (for joint appointments)
- Curriculum vitae (CV)/Resume
3) COS Admin will submit appointment application file to Academic Affairs for final review by the provost or designee. Joint_Letter_of_Appointment 02-11-16
If the provost or designee approves the appointment an electronic copy of the appointment application file is sent to the home and host units and areas. The original file is sent to the requestor/supervisor.
If the provost or designee denies the appointment or needs additional information, Academic Affairs will contact appropriate offices accordingly.
4) The host unit will inform the appointment holder of the appointment’s status (approved or denied) once notified of the provost’s or designee’s decision.