A purchase requisition is used to request purchases of all commodities/services through Procurement Services. The requisition provides the information required to initiate the procurement transaction. Complete and correct preparation of the requisition expedites the procurement process. Some requisitions may require additional forms based on what is purchased.
Purchases $25,000 and less
Quotes are not required, but competition is encouraged. Quotes from small, minority, women and veteran-owned business enterprises (SMWVBEs) are encouraged.
purchases between $25,000.01 – $75,000
At least two formal informal price quotes are required. At lease one quote from a SMWVBE is encouraged. Quotes can be obtained by telephone and annotated on the purchase requisition in the internal memo field or attached to the purchase requisition. Document as much information on the commodity/service line as possible from each supplier (make, model, prices, delivery info, discounts, etc.)
When competition is not possible, a Waiver of Completion must be filled out and signed (by all parties necessary) and sent to your TPC, who will coordinate with Procurement Services for approval.
purchases between $75,000.01 – $150,000
At least three formal written quotes or more from different company required. At lease one quote from a certified SMWVBE is encouraged. Quotes must be on the companies’ stationery/fax cover, etc. and signed by their authorized representative. Quotes must be attached to the purchase requisition.
When competition is not possible, a Waiver of Completion must be filled out and signed (by all parties necessary) and sent to your TPC, who will coordinate with Procurement Services for approval.
purchases $150,000.01 AND OVER
A formal invitation to bid/invitation to negotiate is required unless otherwise exempted from competition. See additional information needed for Invitation to Bid (ITB) and Invitation to Negotiate (ITN) on the Procurement Services Manual.
When competition is not possible, a Sole Source Certification must be filled out and signed (by all parties necessary) and sent to your TPC, who will coordinate with Procurement Services for approval.