The University of Central Florida’s credit card program is designed to provide a more efficient means of making routine purchases, which allows more control at the department level, defrays travel expenses, and streamlines the procurement cycle.
Expense Cards
Cardholders can use their Expense Card to purchase travel-related expenses and allowable goods and services as long as departments follow required state and university regulations and guidelines.
UCF strongly encourages employees to utilize Expense Cards for travel-related expenses. The Expense Card can be used to purchase registration, airfare, hotel, parking, etc. It may not be used for personal expenses, including the purchase of travel-related meals.
The Expense Card can be used to purchase commodities under $5,000 that do not require a PO.
Examples of purchases not allowed on an expense card
- Punchout Suppliers (Amazon, Airgas, Fisher Scientific, Staples, Grainger)
- Attorney/legal services
- Insurance
- Hazardous Materials
- Payments between UCF departments
- Purchases that are associated with a PO
- Utilities
See the full list of prohibited purchases.
Procurement cards
Procurement Cards are set up for procurement usage in Workday. Procurement Cards can only be used for PO purchases. Purchases made via a Procurement Card should be tied to a purchase order in Workday.
How to apply for UCF Credit Cards
Before applying for an UCF card, cardholders must complete the below training. The trainings can be found in Workday (Menu>Apps>Learning>Discover>Browse Learning (use the Browse Learning content search bar)
UCF Expense Cards
- Expense Report Basics
- UCF Purchasing Card Training for Cardholders.
UCF Purchasing Cards
- Procurement Essentials
- UCF Purchasing Card Training for Cardholders
Once trainings have been completed, new requests will be submitted in Workday (Menu>Requests>Create Request.) Select the appropriate Workday request that applies. There is a separate request for new cards, changes to existing cards and card closures.
See the Travel Manual for additional information on approved travel expenses.
See the Expense and Procurement Manual for additional information.