The College of Sciences Advising Services Office (COSAS) will make updates here regarding any changes to our services. The FAQs below are only meant to address questions we expect to come up while students are not able to come on campus. More complete information regarding the services below can be found elsewhere on the COSAS website. If you have questions not answered below, please email us at cosas@ucf.edu.

Please note: COSAS is expected to receive an influx of emails, calls and submitted paperwork, therefore processing and response times may be delayed.

Remote Advising

For the Fall 2020 semester, the College of Sciences Advising Services (COSAS) office will primarily be working remotely through our COSAS ‘Virtual OfficeZoom.  We will have limited in-person services in CSB 201.

COSAS Phones

During the first week of classes, we are taking calls through our COSAS ‘Virtual Office’ Zoom. The instructions to access the Zoom session are included below via the Qualtrics link. We appreciate your patience and look forward to virtually helping you.

COSAS In-Person Front Office (Limited Services):

Location: CSB 201
Hours: August 31 until further notice:  Mondays 9 am – 1 pm; Thursdays 1 pm – 5 pm
*Please bring a smart device (i.e. laptop, iPad, smart phone) or printed my Knight Degree Audit to the in-person front office advising service.

COSAS ‘Virtual Office’ Zoom (Preferred):

Hours: August 31 – December 23:  Monday – Thursday 9 am – 5 pm; Friday 9 am – Noon

  1. Click on the Qualtrics link: https://ucf.qualtrics.com/jfe/form/SV_0HF15uZfLsqljAV
  2. Once the Qualtrics form is completed, the Zoom link will be emailed to your Knight’s Email account.
  3. This will prompt you to download Zoom to your smart device if you have not done so already. The app is FREE but please note that you need to have a microphone enabled to speak with an advisor.
  4. If you are unable to join the Zoom session, please email us at: cosas@ucf.edu

Etiquette for your Zoom session with an advisor:

  1. Preparing for your Zoom session:
    • Be ready to provide your UCF ID # and have your degree audit via myUCF Student Center available for your appointment.
      • If you are a non-College of Sciences (COS) student, please have myUCF Student Center available
    • Share with your advisor at the beginning of the appointment if you will have guests participating in the appointment.
    • Remember to adhere to the UCF Code of Conduct as if you are in-person: https://scai.sdes.ucf.edu/
    • Choose a location for your session that is private and free of distractions.

Advising

I’m a first-year student, who do I contact for advising?

  • Please contact Ben Tran at Thuong.Tran-Thuong@ucf.edu
  • I have questions regarding General Education & State/University Requirements · Please direct your questions to cosas@ucf.edu or your COSAS advisor.

I have questions regarding Common Program Prerequisites/Core Requirements or schedule planning:

  • Please direct your questions to your departmental advisor.

 

Departmental Advising

How do I contact my departmental advisor?


Registration

I have a Departmental Override form that needs to be processed. How do I submit it to COSAS?

  • Before you send us your form, please check the following:
    1. Remove all active Holds from your account.
    2. Make sure your Enrollment Appointment time is open.
    3. Make sure you are not exceeding credit hours for the term (Fall/Spring: 17credit hours, Summer: 14 credit hours)
  • Send to cosoverride@ucf.edu

I have a COS Undergraduate Registration Agreement (Internship, Research, Independent Study, etc.) form that needs to be processed. How do I submit to COSAS?

  • Follow Steps: 1-3 from above.
  • Make sure you have the instructor, department, and your signature on the form.
  • Send to: cosoverride@ucf.edu

I am receiving a prerequisite error on myUCF when trying to enroll in a COS course. How do I request a prerequisite Override even if I have taken the prerequisite already?

How do I submit NON-Registration forms to COSAS? (University Waiver, Catalog Year Change, Major and Minor Change forms, etc.)

Are all courses designated as an “on-line” course?

  • Not all Summer 2020 courses are designated as “WWW” only, and these factors determine this “W” designation:
    1. Departmental requests to switch from face-to-face
    2. Faculty/Instructor qualified to teach on-line course
    3. Already had developed as an online course at one time
  • Courses designated as remote instruction have the following note:  Due to campus classroom closures, this course will be conducted by remote instruction.  No in-person classroom attendance is provided.  Instruction may be heavily video streamed and/or require substantive interaction online.   No distance learning fee is charged.

    Some will have the full meeting pattern (days/times/rooms) and some will only have days/times (rooms removed)

    1. The courses that have the “W” in the section number are truly online designated courses
    2. The courses that have a regular section number; ex; A001 are synchronous (day/time scheduled) and have the class note

Please see below a list of COSAS email accounts for proper routing of your questions:


Graduation

I have questions about the commencement ceremony for the Spring 2020 semester. Is it still taking place? Who should I contact?

  • For information about the commencement ceremony, please visit commencement.ucf.edu for further information about the ceremony or contact the Registrar’s Office at graduation@ucf.edu.

How do I file an Intent to Graduate?

  • Students can file their Intent to Graduate on MyUCF with “Intent to Graduate: Apply” option in the “Other Academic” dropdown menu in Student Self Service.
    • Please refer to the UCF Academic Calendar for the deadlines to submit your Intent to Graduate.
    • A separate application must be submitted for all declared majors and certificates.

If I missed the Intent to Graduate deadline to be added to the Spring 2020 list, what should I do? ·

If I planned on graduating in the Spring 2020 term but filed for the Summer 2020 term by mistake, what should I do?

I found out that I am still missing requirements needed to complete my degree and cannot graduate at the end of the term. What should I do?

  • Please email COSGraduation@ucf.edu to withdraw your Intent to Graduate and receive your enrollment appointment for future semesters.

Please submit any graduation-related forms to COSGraduation@ucf.edu


Transient

Non-SUS Transient forms:

  • Please send form to Dena Ford at Dena.Ford@ucf.edu
  • Submit request to have course evaluated per the instructions below under Course Evaluations.

Florida Shines:


Readmission

Complete both the College of Sciences application and the University application by 4/1/2020 to be considered for readmission in Summer 2020 (please see link below for details on both):

  • https://sciences.ucf.edu/cosas/new-returning-students/readmission/
  • Applications will be reviewed following the 4/1/2020 application deadline. Applications received after this deadline will not be reviewed for Summer 2020 consideration.
  • If you have a COS hold following your recent readmission status, please email Dena.Ford@ucf.edu for further instructions. In the meantime, please also contact your major department advisor to discuss your academic plan for next term.

Probation

Go to webcourses.ucf.edu and complete the COS Online Spring 2020 web course if you see it available under “all courses” when you click on “Courses” in the menu on the left.

  • If you have a COS hold and do not have access to this web course, please email Dena.Ford@ucf.edu through your Knight’s email only. Include your name, PID, and information about your COS hold.
  • If you have a COS hold and switched to a non-COS major, email your new College advising office for assistance in having your COS hold lifted.
  • If you’ve signed up for a COSAS Student Success Workshop located on the main campus, please email Dena.Ford@ucf.edu for a virtual alternative option.

COS Explore (COS Mandatory Advising Sessions)

Please email Dena.Ford@ucf.edu for alternative options to the mandatory sessions.

If you’ve completed your first session and were unable to complete the second session due to campus closures, then please email Dena.Ford@ucf.edu. We will be flexible with your hold.


Course Evaluation

How do I complete a Course Evaluation for a College of Sciences course?

What is needed to submit a course evaluation?

All of the following:

    • A course syllabus – your evaluation request will be VOIDED if a syllabus is not submitted (A syllabus from the semester you completed the course is preferred)
    • A URL link to the institution’s course catalog (the catalog from the year the course was completed is preferred)
    • A copy of your transcripts, if the course was already completed (unofficial transcripts may be submitted

I have not yet taken or completed the course I wish to have evaluated. Can I still submit a course evaluation request?

  • Yes! Please indicate the correct term you are hoping to take the course. A syllabus and course description are still required; however, transcripts do not need to be submitted.

My syllabus is in a different language, what should I do?

  • COSAS will attempt to translate your syllabus. if your file cannot be translated, we will reach out to you through your knights email account.

Please contact COSAudit@ucf.edu with any other questions regarding course evaluations.


Where can I get an answer to a question that was not answered above?