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Tips for Protecting Your Data

Information security is a shared responsibility, and each of us must do our part to protect our personal and university information. To that effect, we encourage you to follow these recommended practices:

  • Federal, state and university regulations and policies mandate certain requirements when dealing with storing or transmitting personal restricted data. University faculty, staff and affiliates have a responsibility to protect university restricted data during the course of employment or service to the university. Please review UCF Policy 4-008 and UCF Regulation 3.045:
  • Do no place university restricted data in a personally owned cloud storage location, such as iCloud, and Google Drive
  • Avoid using public networks to access sensitive accounts or conduct sensitive university transactions
  • Immediately report any successful, or attempted security breach to the Information Security Office’s Security Incident Response Team at
  • Backup your data securely and frequently; this will minimize impact in case of device failure
  • Use passwords that cannot be easily guessed, and avoid using the same password on multiple accounts. Never share or provide your password to anyone
  • Log-off or shut down computers when leaving your desk or device
  • Never respond to email or any other communication requesting personal or financial information
  • Don’t be fooled by various phishing schemes designed to trick you into revealing personal information. Be alarmed if an email message contains an urgent request, or requires an immediate response. When in doubt call your IT support staff for assistance
  • Never open unsolicited email attachments. Even attachments from known entities can contain malicious malware. Confirm with the sender if in doubt.
  • Manually type, or copy and paste, email message links into your browser so you can verify the URL instead of directly clicking on the links
  • Limit web browsing to work-related sites and do not download or install unknown or unsolicited programs on your devices
  • Remove all unused programs and applications
  • Be sure your system is running the latest operating system and updated antimalware software at all times. Set your computer to automatically update operating system and antimalware software

For additional information, please visit the information security website: