{"id":2440,"date":"2017-12-13T09:24:35","date_gmt":"2017-12-13T14:24:35","guid":{"rendered":"https:\/\/sciencescosmaincms.cm.ucf.edu\/research\/?page_id=2440"},"modified":"2026-05-13T16:23:20","modified_gmt":"2026-05-13T20:23:20","slug":"budget-and-proposal-resources","status":"publish","type":"page","link":"https:\/\/sciences.ucf.edu\/research\/budget-and-proposal-resources\/","title":{"rendered":"Proposal Resources"},"content":{"rendered":"

Who can serve as Principal Investigator and Co-Principal Investigator?<\/h3>\n

Full time faculty members, Emeritus faculty members, A&P staff, and post-doctoral employees can serve as a Principal Investigator or Co-Principal Investigator on a sponsored project proposed to a Federal, State, foreign or local governmental agency, commercial entity, and foundation.<\/span><\/p>\n

Graduate student employed by the university as either Graduate Teaching Assistants\/Associates (GTAs), Graduate Research Assistants\/Associates (GRAs), or Graduate Associates (GAs) can serve as a Principal Investigator for any fellowship authorized by the sponsoring agency; GTAs, GRAs, and GAs also may serve as Co-Principal Investigator on any grant or proposal being submitted with a member of the university community already authorized to submit proposals. Undergraduate students can serve as a Principal Investigator under a fellowship authorized by the sponsoring agency.<\/p>\n

Exceptions<\/h4>\n

Exceptions to this policy must be processed in accordance with the procedures delineated in the Procedures section, found at\u00a0Who Can Serve as a PI Guideline.<\/a><\/p>\n

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Huron Research Suite (HRS) \u2013 Grants<\/h4>\n

If you plan to submit a proposal for funding, please fill out the COS Huron Proposal Form <\/span><\/a>and submit it to\u00a0COSpreaward@ucf.edu<\/a>. The Primary Purpose and Research Purpose responses must align. Please see Research Purpose Matrix<\/a> for more detailed information. The COS Pre-award team will create the Funding Proposal (FP) on your behalf.<\/p>\n

\"A<\/h2>\n

Institutional Information<\/a><\/h4>\n

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Budget Templates<\/h4>\n

Be careful to ensure no “overwriting” of formulas as calculations may return erroneous results. On the PI budget tab select the number of budget periods.<\/p>\n

\u00a0COS Budget Template (Fringe Rates effective July 1, 2025<\/a><\/span><\/p>\n

Cost-share<\/h4>\n

Cost-share is the portion of the project or program cost not borne by the sponsor. It is the University\u2019s share in the cost of conducting the project\/program. The University is moving towards a prohibition of voluntary committed cost-share. Please alert your COS Proposal Manager as soon as you know your project will include \u201cvoluntary committed cost-share,\u201d i.e. no salary requested for you or any Key Personnel.<\/p>\n

If you plan to request cost-share funds from OR via the P3 Program, please note that your request must be submitted for approval ten (10) business days in advance of the Sponsor\u2019s deadline to allow the VP of Research to review.\u00a0<\/strong><\/p>\n

Budget Justification<\/h4>\n

This template is provided as a “guide” and can be revised as needed.<\/p>\n

Budget Justification Template <\/a>(Fringe Rates effective July 1, 2025)<\/u><\/p>\n

Facilities and Other Resources<\/h4>\n

This template is provided as a resource to revise as needed.<\/p>\n

COS Facilities and Other Resources<\/a><\/p>\n

UCF Fringe Benefit Rates<\/h4>\n

UCF composite fringe benefit rates are available at https:\/\/fa.ucf.edu\/cfbr-ucf-cfbr\/<\/a>.<\/p>\n

UCF Facilities and Administrative Rate Agreement<\/h4>\n

Facilities and Administrative also referred to as Indirect and\/or Overhead costs are costs that are incurred for common or joint objectives and therefore cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity.<\/p>\n

Unless the Sponsor stipulates in their guidelines or via publication on their website, UCF defined F&A rates (also known as Indirect Costs) will apply to all funding proposals submitted. Please see most recent agreement linked below:<\/p>\n

University F&A Rate Agreement<\/a>
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\nFor exceptions please see the\u00a0Indirect Cost Rate Reduction Request Form.<\/a><\/p>\n

A reduced rate may be considered if:<\/p>\n

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  1. The sponsor has a published limited rate less than our negotiated rate for organized research, 49% MTDC. If the sponsor limits the rate we may charge or does not allow F&A to be charged, then we will honor that rate and adhere to the guidelines. The guidelines and the proposal needs to be submitted through workflow to meet the 5-day rule.<\/li>\n<\/ol>\n
      \n
    1. The F&A Rate Reduction Form may be completed for non-federal proposals (with the exception of SBIR Phase 1) if they meet one of the eligibility criteria on the form to request consideration of a reduction in F&A to 10% TDC if approved. This form, along with the budget and SOW, should be submitted in advance prior to sending the HRS\/FP in workflow to allow for approval to be received and budget to be finalized. Per the form, this should be submitted 10 business days prior to the deadline.<\/li>\n<\/ol>\n
        \n
      1. Requests for use of F&A Rate (IDC) other than our federally negotiated Organized Research Rate (49% MTDC) must be submitted and approved prior to submitting the HRS\/FP in workflow with final budget. This should be submitted 10 business days prior to the deadline.<\/li>\n<\/ol>\n

        For Sponsored Awards Under $10,000 a 0% indirect cost rate will apply, see standard operating procedure for Streamlined Indirect Cost Rates for Sponsored Awards Under $10,000<\/a>. The process is as follows:<\/span><\/p>\n

          \n
        1. \u00a0At the time of proposal, the research coordinator in their home unit will work with the Pl to create the proposal budget.<\/li>\n
        2. Budgets for projects up to and including $10,000 will use a 0% indirect cost.<\/li>\n
        3. In order to comply with consistent treatment for Federal funds, Federal projects with a total project period budget of $10,000 or less will receive the same benefit.<\/li>\n
        4. Should supplemental funding resulting in greater than $10,000 be awarded, the budget for supplemental funding would be subject to and would include the appropriate indirect cost rate for the entire supplement.<\/li>\n
        5. \u00a0At award closeout, the procedures which are in place at the time of closeout will govern the disposition of any residual funds. Projects will not be penalized for following the streamlined procedures. These projects will be treated as if they were granted full indirect costs.<\/li>\n<\/ol>\n
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          \"Collage<\/h3>\n

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          Graduate Research Assistants (GRA) Stipend<\/h3>\n

          If you have questions regarding stipends and tuition, please consult with your COS Pre-award assigned team member for guidance.<\/p>\n

          GRA Stipend per Department<\/a>
          \n<\/a>          Student Tuition Rates<\/a><\/p>\n

          Course and Research Buyout<\/h3>\n

          Research Buyouts and Salary Savings \u2013 Research & Facilities<\/a><\/p>\n

          Travel<\/h3>\n

          Travel expenses for conferences, workshops, site visits or other travel necessary to carry out the project are generally allowable direct costs. Travel costs include:<\/p>\n