UCF Financial Affairs is pleased to announce the upcoming launch of the new UCF Supplier Portal on Monday, March 2, 2026. This enhanced platform will provide suppliers with the opportunity to register, update, and change their own profile and details. Specifically,
- New Suppliers, including foreign suppliers, will be able to register directly in the portal, provide all required information, and update their details as needed. Departments will still need to complete the required documentation for foreign suppliers and will be contacted directly by UCF Global when a new foreign supplier request is submitted.
- Current Suppliers, Will follow the current established process until March 30, at which time we will launch an email campaign for them to ‘opt in’ to register within the new portal to access, and update, their information as needed.
These improvements will help ensure supplier information is secured, updates and changes are managed effectively, and purchase orders and subsequent payments are processed and delivered with greater accuracy and efficiency.
To support a smooth transition, a comprehensive step-by-step guide for both new and current suppliers will be available on the kNEXT website to assist with creating and updating the supplier’s profile within the new portal. The website will be updated on Wednesday, February 26 reflecting the new information.
What does this mean to you?
- To support the transition to the new portal, the existing Prospective Supplier Portal will be unavailable beginning Wednesday, February 25. This pause will allow the team to finalize all pending requests ahead of the new portal’s launch.
- The Create Supplier Request task in Workday will still be available for departments to use should a supplier need to be created during this transition period. This task will no longer be available beginning Wednesday, March 4, after which all new suppliers should be directed to the new portal to register.
Questions:
Q: Will foreign suppliers be able to register through the portal, or will the Finance Business Centers (FBCs) be required to do this on their behalf?
A: All suppliers, including foreign, will be able to register directly within the portal. Departments will still be required to complete the appropriate documentation, when applicable (Form C), which will be requested directly from UCF Global as part of the supplier onboarding process.
Q: What if a supplier is inactive, can they still update their profile?
A: Only active suppliers will be able to access their profile within the new portal. If a supplier is inactive, the FBC can submit a Workday Help Case (Case Type – Supplier Management) with the supplier’s name and required documents to reactivate OR the supplier can submit a change request here and will receive instructions on next steps.
Q: Will Finance Business Centers (FBCs) create supplier requests in the portal?
A: FBCs will be able to share the link to the website that shares how to create a supplier account, or request changes, in the new portal. They will not have the ability to request an account on behalf of the supplier.
Additional Questions? Submit a Workday Help Case, Case Type: Supplier Management