Submit a Request to Purchase
Submit a Request to be Reimbursed
Submit a Receipt to Reconcile Your Expense Card
Procedures
- Fabricated Equipment (aka Asset Build)
- Hazardous Materials
- Purchasing from a Catalog
- Adding or Updating Vendor Information
- Consulting Services
- Gift Cards (for research participants)
Additional Documents Needed Based on Dollar Amount:
Purchases $25,000 and less
- Quotes are not required, but competition is encouraged. Quotes from small, minority, women and veteran-owned business enterprises (SMWVBEs) are encouraged.
Purchases between $25,000.01 and $75,000
- At least two formal informal price quotes are required. Document as much information on the commodity/service line as possible from each supplier (make, model, prices, delivery info, discounts, etc.)
- When competition is not possible, a Waiver of Completion must be filled out and signed (by all parties necessary) and sent to your TPC, who will coordinate with Procurement Services for approval.
Purchases between $75,000.01 and $150,000
- At least three formal written quotes or more from different company required. Quotes must be on the companies’ stationery/fax cover, etc. and signed by their authorized representative.
- When competition is not possible, a Waiver of Completion must be filled out and signed (by all parties necessary) and sent to your TPC, who will coordinate with Procurement Services for approval.
Purchases $150,000.01 and Over
- A formal invitation to bid/invitation to negotiate is required unless otherwise exempted from competition. See additional information needed for Invitation to Bid (ITB) and Invitation to Negotiate (ITN) on the Procurement Services Manual.
- When competition is not possible, a Sole Source Certification must be filled out and signed (by all parties necessary) and sent to your TPC, who will coordinate with Procurement Services for approval.
What companies are available in the catalogs (aka punch out)?
| Airgas | Ferguson | Imperial Dade |
| Amazon | Fisher Scientific | Sigma Aldrich |
| Consolidus | Grainger | Staples |
| Fastnel | Graybar Electric | ThermoFisher (Life Technologies) |
| B&H Photo |
When can you use your Expense Card?
