Click here for procurement form.
Procedures
- Fabricated Equipment (aka Asset Build)
- Hazardous Materials
- Purchasing from a Catalog
- Adding or Updating Vendor Information
- Consulting Services
- Gift Cards (for research participants)
Additional Documents Needed Based on Dollar Amount:
Purchases $25,000 and less
- Quotes are not required, but competition is encouraged. Quotes from small, minority, women and veteran-owned business enterprises (SMWVBEs) are encouraged.
Purchases between $25,000.01 and $75,000
- At least two formal informal price quotes are required. Document as much information on the commodity/service line as possible from each supplier (make, model, prices, delivery info, discounts, etc.)
- When competition is not possible, a Waiver of Completion must be filled out and signed (by all parties necessary) and sent to your TPC, who will coordinate with Procurement Services for approval.
Purchases between $75,000.01 and $150,000
- At least three formal written quotes or more from different company required. Quotes must be on the companies’ stationery/fax cover, etc. and signed by their authorized representative.
- When competition is not possible, a Waiver of Completion must be filled out and signed (by all parties necessary) and sent to your TPC, who will coordinate with Procurement Services for approval.
Purchases $150,000.01 and Over
- A formal invitation to bid/invitation to negotiate is required unless otherwise exempted from competition. See additional information needed for Invitation to Bid (ITB) and Invitation to Negotiate (ITN) on the Procurement Services Manual.
- When competition is not possible, a Sole Source Certification must be filled out and signed (by all parties necessary) and sent to your TPC, who will coordinate with Procurement Services for approval.
| Procurement Roles & Responsibilities |
What companies are available in the catalogs (aka punch out)?
| Airgas | Ferguson | Imperial Dade |
| Amazon | Fisher Scientific | Sigma Aldrich |
| Consolidus | Grainger | Staples |
| Fastnel | Graybar Electric | ThermoFisher (Life Technologies) |
When can you use your Expense Card?
