The unit takes the lead on making travel arrangements for the guest/colloquium speakers or job candidates.
- The unit should send the “Information Needed from Traveler to Book Airline” form to the individual visiting UCF for one of these purposes.
- The guest will also need to register with the university as an “External Committee Member (ECM)” using the following process: Qualtrics Survey | Qualtrics Experience Management.
- The unit should submit a “Request a Domestic Travel” on behalf of the traveler.
- Select “Yes” under the “Is Traveler different from Requestor” to provide us the traveler’s information.
- The Travel/Procurement Coordinator will create a Spend Authorization in Workday.
- Please make sure you wait for the spend authorization to be fully approved before purchasing airline, hotels, etc.
- The unit can schedule a meeting with the Travel/Procurement Coordinator to book the travel (airline, hotel, etc.) or the unit can use their expense to make these purchases.
