March 20, 2013

Chapter Meeting

Location: PSY 203H
Officers Present: Adam Emfield, Ashley Hughes (via phone), Jennifer Leavens, Julissa Nunez, Lexi Dewar, Alyssa Hess, Shan Lakhmani,  and Travis Wiltshire
Time: 3:30pm-4:30pm

Agenda

Administrative, Events, Budget & Money, Other

Administrative

Reschedule Meeting for Tim?

  • Tim will probably not attend classes any longer, rescheduling not needed

Officer Roster

  • Updated emailing to new president
  • Make a spreadsheet including members and chapter/national affiliation(Julissa)
  • New leadership roster, emailed to Kim Vu, the director of Student Affairs.

Chapter Logo

  • Has been approved, pending the correction in the name

Compliance w/ National and RSO

  • Go through regulations and make sure we’re in compliance with all rules(All)
  • Forward 2013 manual (Adam)

Email communications

  • Issues with Google groups
    • Some members are not receiving emails

    Own listservs

    • Separate ourselves from Google groups/look for a cheap free listserv (Shan)
  • National listservs
      • Utilize to send communications to other chapters

Revisions to Constitution and Bylaws

  • Send out for revisions (Adam)

Manual

  • FAO largely complete; review (All)
  • Create one for Supply Money (Adam, Jen, Julissa)
  • Create one for CRT (Adam, Jen, Julissa)

Events

Visiting Student – Ada

  • Accepted, successful dinner/outing

Visiting Student – Kimberly

  • Dinner tonight w/ Dr. Szalma

Joint student dinner / happy hour

ABD Panel

  • Follow up on email soliciting participation (Julissa)
  • Michael Boyce on board
  • Resend email solicitation if anyone hasn’t responded by March 25, 2013(Julissa)

Budget & Money

Bank Account

  • EIN – Two? Tax Exempt?  Will need to straighten out (Jen)
    • We don’t have control of the bank account
    • Find out if it is tax exempt and if not reapply, or make sure we file taxes
  • Close existing at SunTrust
  • Open new at UCF Federal
    • Report information to Shan to tie together to PayPal account
    • Create UCF HFES email for this

Supply Money

  • Flash drive x3-4 ($20 each), label maker ($20-40)
  • Complete Paperwork

Budget Submission

  • Need membership numbers
    • Use spreadsheet previously mentioned (Julissa)
  • Need to provide estimates for each event attendance
  • Mark needs to submit by the 29th

Fundraising

  • Calendar
    • Have ready by the end of the semester (Jen, Lexi, Shan)
  • Books
  • Restaurants, etc.
    • Find out what we can do- do we need flyers or people just come during a certain hour, etc. (Travis)

Senders

  • Need to follow up in person (Adam and Jen)