February 06, 2013

Officers: Adam Emfield, Ashley Hughes, Jennifer Leavens, Julissa Nunez, Alexis Dewar, Timothy White & Shan Lakhmani
Time: 3:30pm-4:30pm EST
Location: PSY 303 (HF Lounge)

Agenda

Administrative Duties, Events, Budget and Money, Outreach, Webpages

Administrative

  • Meeting Minutes
    • Make sure to include people assigned to tasks and due dates
  • Financial Training has been completed! YAY!
  • OSI Training
    • Julissa & Lexi attending OSI training–  Monday, February 11th, 2:30-3:30, Student Union Room 220
    • Others welcome to attend
  • Newell- Check sent
    • Adam will follow-up to make sure that Newell has received the check
  • Senders- Still a reversion
    • Adam and Jen will be following up on this
  • Kramer
    • Bigger room for next event?
    • Schedule a time closer to lunch?

Events

  • Happy Hour
    • Reminder e-mail- Julissa, Friday, February 8th
  • Visiting Students
    • Brad
      • Friday, 22nd, Shannon to attend
      • Ideas: Dinner, Boardwalk, CityWalk
    • Reimbursement for picking up/accommodating visiting students
      • Jennifer please ask Prapti, by following officer’s meeting, Feb. 13th
    • More coordination when planning student visits
      • Advanced notification from Dr. Mouloua/ itinerary provided
    • Let’s think of ideas on how to get students to come for visits
  • Air Traffic Control Trip
    • Tentatively, Tuesday, February 26th – Jennifer is coordinating this
  • Tran
    • Honorarium
      • Payment amount decided by March 1st – Adam
      • Decide what to do with extra funds if full amount is not used for honorarium
        • Hardknocks? Gift for Melissa? A picture of the students in the program will be taken, students will sign it and it will be framed

Budget and Money

  • Let’s make sure to use all $100 of supply money available
    • Utensils?
  • Budget planning meeting
    • Saturday, Feb. 16th, 11:00am- Adam, Jennifer, Ashley, & Tim
    • Must be completed by March 1st
  • Fundraising
    • Travis will be calling the restaurants
      • Questions to ask: Will people just need to mention us, or will they need a coupon? How much do we get? How long can we do this? What paperwork do we need to fill out?
    • All officers go to their advisors to ask if they have books we can sell
      • Have this completed by Wednesday, Feb. 20th
        • Ashley to ask Florian and Ed

Outreach

  • Ashley & Jen to assist Gaby with 5 & 30 minute presentations
  • Possibly having students come to UCF as fieldtrips
  • Hagerty High School
    • Reaching out to the classes who already have an interest in the field- robotics and modeling and simulation courses

    Psychological Society

    • Someone to speak in place of Dr. Mouloua on Human Factors
  • Mentoring- existing students offer to mentor new students (Ashley to head this for next fall)

Personal Webpages

    • Meeting follow-up – not exactly the help we were looking for

    • Further information on wordpress needed (Shan)
      • Make site easy enough for all users, but with enough flexibility for more experienced users to do more with it
      • Follow-up 2/13