Chapter Meeting
Location: PSY 203H
Officers Present: Adam Emfield, Ashley Hughes (via phone), Jennifer Leavens, Julissa Nunez, Lexi Dewar, Alyssa Hess, Shan Lakhmani, and Travis Wiltshire
Time: 3:30pm-4:30pm
Agenda
Administrative, Events, Budget & Money, Other
Administrative
Reschedule Meeting for Tim?
- Tim will probably not attend classes any longer, rescheduling not needed
Officer Roster
- Updated emailing to new president
- Make a spreadsheet including members and chapter/national affiliation(Julissa)
- New leadership roster, emailed to Kim Vu, the director of Student Affairs.
Chapter Logo
- Has been approved, pending the correction in the name
Compliance w/ National and RSO
- Go through regulations and make sure we’re in compliance with all rules(All)
- Forward 2013 manual (Adam)
Email communications
- Issues with Google groups
- Some members are not receiving emails
Own listservs
- Separate ourselves from Google groups/look for a cheap free listserv (Shan)
- National listservs
- Utilize to send communications to other chapters
Revisions to Constitution and Bylaws
- Send out for revisions (Adam)
Manual
- FAO largely complete; review (All)
- Create one for Supply Money (Adam, Jen, Julissa)
- Create one for CRT (Adam, Jen, Julissa)
Events
Visiting Student – Ada
- Accepted, successful dinner/outing
Visiting Student – Kimberly
- Dinner tonight w/ Dr. Szalma
Joint student dinner / happy hour
ABD Panel
- Follow up on email soliciting participation (Julissa)
- Michael Boyce on board
- Resend email solicitation if anyone hasn’t responded by March 25, 2013(Julissa)
Budget & Money
Bank Account
- EIN – Two? Tax Exempt? Will need to straighten out (Jen)
- We don’t have control of the bank account
- Find out if it is tax exempt and if not reapply, or make sure we file taxes
- Close existing at SunTrust
- Open new at UCF Federal
- Report information to Shan to tie together to PayPal account
- Create UCF HFES email for this
Supply Money
- Flash drive x3-4 ($20 each), label maker ($20-40)
- Complete Paperwork
Budget Submission
- Need membership numbers
- Use spreadsheet previously mentioned (Julissa)
- Need to provide estimates for each event attendance
- Mark needs to submit by the 29th
Fundraising
- Calendar
- Have ready by the end of the semester (Jen, Lexi, Shan)
- Books
- Restaurants, etc.
- Find out what we can do- do we need flyers or people just come during a certain hour, etc. (Travis)
Senders
- Need to follow up in person (Adam and Jen)