Officer’s Meeting
Location: PSY 203H
Officers Present: Alyssa Hess, Lexi Dewar, Tim White, Adam Emfield, Ashley Hughes & Jen Leavens
Time: 2:30pm-3:30pm, EST
Agenda
Administrative, Events, Budget & Money, & Other
Administrative
Chapter Logo
- The Student Chapter logo is now correct, and approved for use on our website
Roster – Reports on national membership
- Numbers reported to national have been grossly over-estimated.
- Need to rally people to join national and improve the numbers
Manual – Dropbox
- Added room reservation rates for SUB
- Small changes in structure
Listserv – Updates? (Shan)
Events
BD Panel
- Status of responses (Julissa)
- Only two responses, one from I/O. Face to face communication.
- Send follow-up email (Julissa)
Guest Speaker – Tran 04/22/2013
- FAO form submitted
- Need to fill out final paperwork, pending supervisor approval
- Must attend ORC meeting today at 4:00pm (arrive no later than 3:30)
- Jen and Adam attending
- Anyone else want to come?
- Room – Can use 301Q after 5:00pm; looking into 106 or similar
- Out of time to reserve at SUB
- Hit the four week deadline, so we are not submitting request to SU. Only allowed to submit ONE FAO per year.
- Next steps
- Get W9
- Joey
- Generate Advertisement materials
- Submit to SUB 214
Budget and Money
Bank Account
- EIN Status (Jen)
- Still searching for that.
- Email sent for closing existing at SunTrust (Adam)
Supply Money
- 1-2 flash drives
- 1 label maker
- Use the rest for extra label materials for label maker
- Supply orders; 2 USBs and nice label makers with extra labels and ink (Ashley; need by Friday)
Budget Submission
- Final revisions
- Update with any missing members of national
- Adam and Jen need to sign off, then send along to Mark
- Submit by Thursday COB (Adam)
Fundraising – Any progress to report?
- Travis: 20% for most restaurants, some of them don’t have a target range; willing to go for 5% if there are no flyers necessary.
Senders – Need to follow up in person (Adam and Jen)
Other
Calendar
- Faculty calendar: check with each faculty member
- Come up with the phrases for each meme and photoshop the professor’s face onto the meme
- Human factorsy phrases
- Get faculty approval
- Information is on the Google docs for the fundraising section: add phrases onto the spreadsheet
HFES social
- Haydee responded- wants to meet at HFAP.
- Adam will not be there; check to see if Travis will be there.
- Ashley to email
End of semester party
- Week before finals
- Location: at Joanna’s place
- 1st and second of May? 29th or 30th. Potentially the weekend of the 26th for the date.
- This will depend on finals schedules.
Summer kickoff BBQ
- Dates: 18th of May, Lake Claire
Speaker: Alyssa to make poster for guest speaker