September 11, 2013

Officer’s Meeting

Location: PSY 302 HF Lounge
Officers Present: Adam Emfield, Ashley Hughes, Jennifer Leavens, Julissa Nunez, Lexi Dewar, Tim White, Shan Lakhmani, and Travis Wiltshire

Time: 5:00pm-6:00pm

Agenda

  • Administrative
  • Events
  • Budget & Money
  • Other

Administrative

Weekly meetings for semester – Stick with this but may change weekly to meet demands of attendance

  • Wednesdays, 5pm

Communication Changes

  • Email soliciting updated contact info and new information
  • Start using Facebook more; create Twitter (Shan)
    • Link to LinkedIn page
  • New HFES email address for general use – ucf.hfes@gmail.com
    • Change password, ask Adam for current password

Dues are…due

  • August  ($7)
  • Create spreadsheet in Dropbox for those who have paid dues
  • Update back account info for PayPal (Shan)

Events

Guest Speakers

  • Fall speaker – New idea… pick a company instead of a person
  • Ideas?
    • Applied Research Associates
    • Micro Analysis & Design
    • Aptima
    • Design Interactive

First General Meeting – Movie Night

  • Using Gaby
  • Willy Wonka and the Chocolate Factory chosen
  • Tentatively the 18th now (check if Gaby can make the date, if not use date just for first meeting)
  • Providing food & drinks?

Disney Trip – October 11th or 12th?

  • 11th as preferred date
  • Need to contact ticket center and see if they will let us buy in bulk again
  • Alternatively, could contact Disney and see if they’ll give us a better offer
    • About $60 through Disney, need 10 people for deal (1 ticket free)

Happy Hour

  • Schedule one for this semester
    • Week of the 23rd?
    • Integrate social & fundraising events? (Possibly separate event in Oct.)

Mentorship program

  • Update
  • First lunch, etc.

Outreach

  • Did Jen/Julissa have a chance to talk to Gaby about this as week?
    • Plan made, work needed on presentations
      • Upload slides to Dropbox (Ashley)
  • College of Central Florida
    • Potential place to speak to undergraduate psych classes

HFES Conference

  • HFES Senate Bill
    • Complications largely resolved
    • Questions about reimbursement for airfare and registration
      • May need to cancel and rebook rooms
  • HFES Paperwork – Follow-up individualized email with reminders for everyone
    • Receipts due Oct. 11, Friday after HFES
  • HFES Social
    • Possible dates
      • Wednesday (Oct. 2nd) or Thursday (Oct. 3rd)
    • Possible venue
      • Harbor House
    • Advertise in HFES Bulletin
  • Email with useful information 1 week before we go
    • San Diego Google doc
      • Look over it, add info if needed
    • Other useful info
  • Potential Practice Session
    • Google form to see who would be interested
    • How many are doing posters vs. lectures

Budget and Money

Fundraising – Any progress to report?

Revisions and amendments to HFES – up to $200 more, due September 16th

  • Toward Disney?
  • Toward food for meetings?

Other

Halloween Party

  • Costume Contest (remember to add this to email)
  • Date?
    • Tentatively Oct. 26th
  • Venue?
    • Adam’s? Ashley’s? Email for volunteers (Julissa)

Ergonomics Month Video Game Event

  • Discuss next week

Individual Webpages for UCF HFES Student Chapter site

  • Template needed (Shan)