Planning

  • Each department has a specific plan for the assignment, requesting, and recording of keys issued to employees.
  • The typical keys issued to a faculty or staff member of a department are: his/her office, outer door key, and main office key.
  • Keys should not be routinely issued to students unless they are Graduate Teaching Assistants or Graduate Research Assistants and then under the supervision of their assigned faculty member.

UCF ID Cards

Adding UCF ID Card Access

  1. The individual requesting access should discuss the need with the faculty member or faculty member(s) if it is a shared space, to obtain a list of any required training or documents.
  2. For labs or rooms that require training, the faculty member should wait until they receive a notification from EHS stating that training is complete BEFORE they confirm access should be provided.
  3. The electronic form is then routed to the “door access liaison” associated with the department (see list below).
    1. The door access liaison should confirm with the supervisor that the required training has been completed.
    2. The request must be reviewed/approved by the chair/director if one (or both) of the following situations exists:
      • If the individual is not affiliated with the university or potentially has a conflict (e.g., works for an outside company)
      • If the access is for a sensitive or restricted access room.

Removing Key Card Access

Reviews

  • The Dean’s Office will initiate a review of all ID card access after the end of each semester.
  • Each unit will need to confirm the access and the individuals’ affiliation with UCF to retain access.
    • If not confirmed, an individual’s access will be removed automatically
  • Access for anyone whose affiliation is changing from UCF employee or UCF student to volunteer will need to provide the supporting documentation (i.e., completed and approved volunteer agreement).

The departmental door access liaisons, who are responsible for approving requests and ensuring that access is terminated appropriately are listed below:

Department Door Access Liaisons
Anthropology Lisa Haas
Biology Gabriel Perez-Mercado, Karen Reinemund
Chemistry Patrick Maloney, Tamiko Fukuda
iSTEM Melissa Dagley
Math/MALL Sharon Doras,Alina Stefanov
Physics Nikitta Campbell, Evgenia Yunusova
Psychology Mikala Armioia, Donna Lucas, & Marisol Santiago
School of Politics, Security, and Internal Affairs LaNique Chesterfield
Sociology Tamara Pullin
Statistics Puck Winchester
UCF RESTORES Christina Alecse

Metal Keys

Adding/Issuing Metal Key(s)

The current University Policy on keys is 3-105 Keys.

  1. The individual requesting metal key(s) should discuss the need with the appropriate Faculty member, staff, or Department Chair, to ensure the Department policies are being followed.
    1. In a building with key card access, the issuing of metal keys is limited, especially for spaces designated as sensitive or restricted access rooms, including laboratories.
      • It may be acceptable for the Dept. Chair, Administrative Staff, and the Faculty/PI to have a metal key for their lab.
  2. If approved, the key request is submitted via the Facilities Operations workflow in PeopleSoft. Every department has designated a Key Manager Security Access Representative (KMSAR). The KMSAR has access to submit key requests (see list below).
    Removing/Returning Keys:
      1. When a key holder is no longer an employee or no longer needs to have access to a particular room for which a metal key was issued, the respective metal keys issued to the key holder must be returned to the Department.
      2. Metal keys will then be returned to Facilities Operations by the KMSAR.

    Lost and Stolen Keys

    • If a key is lost or stolen, it is required that a report be made to the UCF Police Department and the UCF locksmith.
    • Consider the option of re-keying the locks of any affected spaces from which keys are missing. This should be discussed with the department chair and/or the COS Facilities Office.

     

    Department Key Manager Security Access Representative
    Anthropology Lisa Haas
    Biology Gabriel Perez-Mercado
    Chemistry Miriam Beckles
    Communication Debbie Doyle
    Mathematics Sharon Doras
    National Center for Forensic Science Judith Stout
    Physics Nikitta Campbell
    Political Science Kyrie Ottaviani
    Psychology Julian Hale
    Sociology Shannon Cajigas
    Statistics Elena Sequera
    iSTEM Gabrielle Martinez
    COS Dean’s Office/COSAS Jennifer Steele/Raevaun Clarke