Traveling on Sponsored Projects

All domestic and international travel that is related to a sponsored project, needs to comply with the previously set COS Travel Policy. Each traveler should have a separate TAR and travel requisition created before any travel accommodations are made. This will help to ensure that any purchases are properly documented and allowable on the award.

The Fly America Act (41 CFR 301-10.131 through 301-10.143) requires that all federally funded travel be on a US flag carrier or US flag carrier service provided under a code-share agreement, except under specific situations. Under certain circumstances, principal investigators traveling internationally on federally funded projects MAY be eligible for exemptions to the Fly America Act but prior authorization is required from [whom].  The explanation of eligibility and instructions for requesting prior authorization can be found at  http://www.research.ucf.edu/documents/PDF/cg_FlyAmericaActExceptionForm.pdf

International Travelers must register with UCF Global.

To help process your requisition faster, it is helpful to attach the TAR and the UCF Global Registration email to the requisition for People Soft Worklist approvers. The Office of Research (OR) is part of the listed approvers and they have provided guidance for Pre-Expenditure Review-Travel. The Fly America Act is also addressed by OR.

For additional help with travel requisition creation modification, please see here for UCF Financials Addy Notes for General Ledger.

Additional resources provided by Finance & Accounting, Travel Payables can be found here.

Regarding Airbnb – A previous policy established on January 15, 2019 by the Florida Governor’s Office, prohibited the use of Airbnb . As of June 4, 2019, per the Florida Governor website, “Governor Ron DeSantis, along with fellow State Board of Administration (SBA) Trustees Attorney General Ashley Moody and CFO Jimmy Patronis, accepted the SBA’s recommendation of removing Airbnb from the Scrutinized Companies List.” This allows state workers to once again be reimbursed for expenses incurred through the services of Airbnb while on official state business. Please refer to https://www.flgov.com/2019/06/04/governor-ron-desantis-statement-on-removing-airbnb-from-scrutinized-companies-list/ for more information.