PLEASE NOTE that these are instructions for students who are NOT traveling on grant funding. If you are working with a faculty member on a grant project, and your travel is being funded by the grant, please refer to the grant travel instructions page.
Refer to the UCF Travel Manual for rules on reimbursable expenses and required documentation.
Pre-approval is required for ALL University travel, and expenses cannot be reimbursed if pre-approval is not obtained using the instructions below. We do not recommend booking travel or paying for travel expenses until you receive notification that your spend authorization has been approved and processed.
Support for presenting research at conferences is available from various UCF resources. More information about presentation funding offered via the College of Graduate Studies is linked here.
The UCF SG supports conference travel. To procure funding, individual graduate students can make funding requests before their planned travel. Requests should be submitted at least four weeks in advance. Questions about this process can be directed to sga_crt@ucf.edu or for more information please visit the SG website.
If you are traveling for a UCF related activity but receive no funds from the department, please fill out the form here and send it to Dr. Jason Ford, jason.ford@ucf.edu.
For travel funding inquiries please contact Dr. Amy Donley, amy.donley@ucf.edu; however, you may follow the directions below to complete your travel authorization request:
- Complete the College of Sciences TAR Form. The “Requested Travel Funds” section of the TAR should only include the amount of funding that will be provided by the department. Questions about travel rules and supporting documentation can be directed to the COS Business Center (cos.financebusiness@ucf.edu).
- You are not able to request more than the maximum approved funding amounts! Please find the maximum approved funding amounts below:
- M.A. Students: $250
- Ph.D. Regional Travel: $400
- Ph.D. National Travel: $500
- Ph.D. Canada/Mexico/Caribbean Travel: $600
- Ph.D. International Travel: $850
- You are not able to request more than the maximum approved funding amounts! Please find the maximum approved funding amounts below:
- Once you submit the TAR form, it will route automatically to Dr. Donley for approval.
- Once Dr. Donley approves the form, it will route automatically to Dr. Ford for approval.
- When Dr. Ford signs the form, you will receive a copy of the completed DocuSign form in PDF format.
- You should then email the approved TAR and supporting documentation to the COS Business Center (cos.financebusiness@ucf.edu), and they will create a Spend Authorization in Workday for the travel. You will be notified when the Spend Authorization is approved.
- Please ensure that you do not make any purchases related to your travel until you have received the notice that your spend authorization has been completely approved. This notification will be sent from the College of Sciences business center.
- Following your travel, you will need to reach out to the COS Business Center to submit your expense report for your travel.