Policies and Procedures

Blog Archives


Purchasing Card (Approve) Authorizes employee to approve Purchasing Card transactions in UCF Financials and approve payment for invoices less than $50,000.


Purchasing Card Cardholder Transaction Update The PTU code authorizes a PCard holder, delegated by the department’s RFO, to update his or her own PCard transactions before the PCard Approver (PCA) reviews and approves them.


Purchasing – Requisitions (Approve) Authorizes employee to approve purchase requisitions in UCF Financials and approve payment for invoices less than $50,000.


Purchasing – Requisitions (Create) Gives individuals access to create requisitions in the UCF Financials System.


Journal Entry Create Authorizes employee to create, edit, and budget check journals in UCF Financials, and submit those journals for approval and posting.


Property Custodian A single individual delegated by the department’s DDC or RFO to assist in tracking and maintaining the department’s inventory of state-owned property. The PCT code authorizes an employee to create transfer and lost/missing requests for assets, and to approve asset transfers from other departments or projects.


Financials Security Inquiry Authorizes employee to run queries on and have access to: vendor, voucher, requisition, purchase order, general ledger, and budget inquiry data in UCF Financials.